Privacy Policy

1. Introduction

AI BusinessCon LLC, a Virginia limited liability company ("AI BusinessCon," "we," "us," or "our"), is the data controller responsible for your personal information and is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website, register for our events, or interact with us in any way.

2. Information We Collect

We may collect the following types of information:

Personal Information: Name, email address, phone number, job title, company name, company website, company size, industry, and any other information you voluntarily provide through our forms (including waitlist registration, vendor applications, and sponsorship inquiries).

Usage Data: Information about how you interact with our website, including IP address, browser type, pages visited, time spent on pages, and referring URLs.

Registration details: Your role, company size, industry, AI priorities, session and roundtable preferences, and — only if you choose to provide them — dietary and accessibility needs.

Payment information: Processed securely by Stripe; we do not store full card numbers.

Cookies & Tracking: We use cookies and similar technologies to enhance your experience, analyze site traffic, and understand usage patterns.

3. How We Use Your Information

We use the information we collect to:

• Process your event registration, waitlist sign-up, vendor application, or sponsorship inquiry
• Communicate with you about the event, including updates, confirmations, and logistics
• Send you marketing communications related to AI BusinessCon™ (you can opt out at any time)
• Tailor sessions, roundtables, and introductions
• Accommodate dietary and accessibility needs you share with us (used only for the event and deleted within 60 days after it)
• Improve our website, event experience, and services
• Comply with legal obligations and enforce our terms
• Detect, prevent, and address technical issues or security threats

4. How We Share Your Information

We do not sell your personal information. We may share your information with:

• Service Providers: Third-party vendors who help us operate the event and website, such as payment processing (Stripe), website hosting and database, email delivery, and event registration tools
• Sponsors and partners: Only if you opt in during registration, or if you choose to have your badge scanned by a sponsor at the event. You can withdraw consent anytime by emailing info@businesscon.ai
• Legal Requirements: When required by law, regulation, or legal process

5. Photos & Recordings

The event is photographed and recorded. Images and recordings may include attendees and may be used in our marketing. See our Terms & Conditions for how to opt out.

6. Data Security

We implement industry-standard security measures to protect your personal information, including encryption in transit (TLS/SSL), secure data storage, and access controls. However, no method of transmission over the Internet is 100% secure, and we cannot guarantee absolute security.

7. Data Retention

We retain your personal information only for as long as necessary to fulfill the purposes outlined in this policy, unless a longer retention period is required by law. Waitlist and registration data is retained through the event cycle and for up to 24 months afterward for follow-up communications.

8. Your Rights

Depending on your jurisdiction, you may have the following rights:

• Access: Request a copy of the personal information we hold about you
• Correction: Request correction of inaccurate or incomplete information
• Deletion: Request deletion of your personal information, subject to legal obligations
• Opt-Out: Unsubscribe from marketing communications at any time via the link in our emails
• Portability: Request your data in a structured, machine-readable format

To exercise any of these rights, contact us at info@businesscon.ai.

9. U.S. State Privacy Rights

If you are a resident of California, Virginia, or another state with a consumer privacy law, you may request access to, correction of, or deletion of your personal information, and you may opt out of targeted advertising or the "sale" or "sharing" of personal information. We do not sell or share personal information for cross-context behavioral advertising. To make a request, contact us at info@businesscon.ai.

10. International Users (GDPR)

If you are in the EEA, UK, or Switzerland, we process your data on the basis of contract (to deliver your ticket and the event), consent (marketing emails, sponsor sharing, and any dietary or accessibility information, which you may withdraw anytime), and legitimate interest (securing and improving our website and event). We respond to rights requests within one month. Your data is processed in the United States; where required, we rely on appropriate safeguards with our service providers. You may lodge a complaint with your local data protection authority.

11. Children's Privacy

Our website and events are not directed at individuals under the age of 18. We do not knowingly collect personal information from children. If we learn that we have collected information from a child under 18, we will take steps to delete it promptly.

12. Third-Party Links

Our website may contain links to third-party websites or services. We are not responsible for the privacy practices of those third parties. We encourage you to read their privacy policies before providing any information.

13. Changes to This Policy

We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated "Last updated" date. Where changes are material, we will take reasonable steps to notify you.

14. Contact Us

If you have questions or concerns about this Privacy Policy or our data practices, please contact us at: